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Alaska Home Care & Hospice Association

Bylaws

Revised 2006, 2010, 2011, 2013 

Article I
Name

The name of the association shall be the Alaska Home Care and Hospice Association, hereafter referred to as AHCHA. 

Article II
Purpose

The purpose of the corporation shall be:

  • To promote high standards in home health and hospice services through education, support, advocacy, and dissemination of information about current industry practices and approaches.
  • To provide a forum for home health and hospice organizations
    • For the study and development of a unified voice on legislative and regulatory issues.
    • For the exchange of ideas related to providing more effective and efficient home care and support.  

Article III
Offices

Offices will be at such a place as the Board of Directors may from time to time appoint or the business of the corporation may require. The mailing address will be a post office box unless a physical address is assigned by the Board of Directors.  

Article IV
Membership

Section 1.   Membership:

Membership in the corporation shall be open to the following categories:

  1. Direct Service Provider Agency or Program (voting members):
    1. Any organization whose primary purpose is to provide skilled home health care and/or hospice care/services; which is licensed by the State of Alaska and certified by Medicare/Medicaid to provide home care services.
  2. Allied Providers (non-voting members):
    1. Any organization whose primary purpose is to provide medical supplies or equipment to clients for use in the home.
    2. Any organization whose primary purpose is to provide unskilled personal care or social services in the home setting.
    3. Any organization interested in the promotion of home care services.
  3. Individual members (non-voting members):
    1. Any individual interested in the purpose of the corporation and not eligible in any other member category. Individuals from member agencies may join under this category.

Section 2. Voting Rights:

  1. Each Direct Service Provider Agency or Program may have employees directly participating in association activities, but will be entitled to only one (1) vote.
  2. Allied Provider and Individual Members shall not be entitled to vote.
  3. Voting shall be in accordance with such procedures as the Board of Directors shall establish.
  4. Any Direct Service Provider Agency or Program in arrears in the payment of dues shall not be in good standing and shall not be entitled to vote as a member until dues are current.

Section 3. Dues:

  1. Annual dues for Direct Service Provider Agencies or Programs shall be $450.00 per year, payable to the AHCHA and collected by the treasurer in January of each calendar year.
  2. Annual dues for Allied Providers shall be $200.00, payable to the AHCHA treasurer in January of each calendar year.
  3. Annual dues for Individual members shall be $50.00, payable to the AHCHA treasurer during the first quarter of each calendar year.
  4. Changes to the formula, time, and method of payment of AHCHA dues shall be determined by the Board of Directors, subject to the approval of the voting members.

Section 4. Termination of Membership:

  1. Members may cancel their membership with AHCHA at any time with written notice to the Board of Directors.
  2. Dues are not reimbursed if membership is cancelled.
  3. Membership may be terminated for the non-payment of dues:
    1. Annual dues are due by the end of the first quarter of that membership year.
    2. If the member is two months delinquent, the treasurer shall notify the member of the delinquency in writing or by other method of communication with evidence of receipt.
    3. Failure to pay dues within 30 (thirty) days of the delivery of the written notice will result in automatic termination of membership.
    4. Members may rejoin the organization without prejudice upon payment of annual dues.
    5. The Board of Directors may direct a “hold” on termination of membership as requested by the member and determined by the board. The member on “hold” may not exercise any voting rights until dues are paid in full.

Article V
Meetings and Quorums

Section 1. Meetings:

  1. There shall be a minimum of two general membership meetings each calendar year, time to be approved by the membership of the organization, and set at least 30 (thirty) calendar days in advance. One of these meetings shall be designated as the Annual Meeting with the election of new officers, to begin duties in the next calendar year.
  2. Special meetings may be called by:
    1. The president of the organization
    2. A two-thirds vote of the board
    3. A two-thirds vote of the voting membership
  3. All members shall be notified of any special meeting at least ten (10) days prior to the meeting.
    1. Notice of all meetings should include date, time, agenda items, location and call-in phone number.
    2. Notification may be by postal service mail, e-mail, phone, or fax.
  4. Attendance at meetings shall be open to all members in good standing.

Section 2. Quorum:

  1. Fifty percent (50%) of the voting members plus one shall constitute a quorum at any meeting.

Article VI
Board of Directors

Section 1 Definition:

The Board of Directors will consist of the elected officers and serve as the agent for the membership of the organization.

Section 2. Meetings and Quorums:

  1. There will be a minimum of one Board of Directors meeting each calendar year, set at least 30 (thirty) calendar days in advance.
  2. A special meeting of the Board may be called by either the president or by at least two members of the board.
  3. All board members must receive notification of any special meetings at least 10 (ten) days prior to the meeting. Meeting notice must include date, time, agenda and location/call-in number.  Notification may be by fax, phone call, e-mail, or by postal service.
  4. Three members shall constitute a quorum at any meeting of the board.

Section 3. Officers:

  1. Officers of the corporation shall consist of a President, President-Elect, Secretary, and a Treasurer.
  2. Criteria for eligibility to run for and hold an office in the corporation:
    1. Be a voting member of AHCHA in good standing.
    2. Only one member of a voting provider agency can serve at any time on the Board of Directors.
    3. Must attend and participate in the majority of corporation meetings.
  3. In the event of a vacancy, the president shall appoint a voting member to serve the rest of that officer’s term.
  4. If the officer leaves the employment of their voting member agency or program during their term of office, the officer has up to 3 months to obtain employment with another voting member agency or program before their position on the board is declared vacant.
  5. After two (2) absences from meetings in a calendar year, an officer may be removed from the board at the discretion of the board.

Section 4. Terms of Office:

  1. The President shall serve for one (1) calendar year.
  2. The President –Elect shall serve for one (1) calendar year in that capacity, followed by one (1) year as President.
  3. The Secretary shall serve for two (2) calendar years. The position of Secretary commences on January 1st of each even year (the election of Secretary takes place in odd years).
  4. The Treasurer shall serve for two (2) calendar years. The position of Treasurer commences on January 1st of odd calendar years (the election of Treasurer takes place in even years).
  5. Officers shall be eligible to serve an unlimited number of consecutive terms as approved by a 2/3 majority of voting members, but rotation is encouraged. 

Section 5. Duties:

  1. Officers of the corporation shall perform duties as specified by the organization’s bylaws, or as designated by the Board of Directors.
  2. The President shall:
    1. Serve as the executive officer for the organization
    2. Serve under the direction of the Board of Directors
    3. Have general supervisory authority over the affairs of the organization
    4. Direct the organization, membership, scope, and focus of all standing and ad hoc committees, seeking final approval from the Board of Directors
    5. Preside over all membership and Board meetings
  3. The President-Elect shall:
    1. Perform duties as designated by the President or the Board
    2. Preside over meetings in the absence of the President
    3. Perform all the duties of the President in the event that the President is unable to fulfill the duties of that office for any reason
    4. Move to the position of President in the second calendar year after election as President-Elect
  4. The Secretary shall:
    1. Maintain a record of all meetings, except committee meetings, with complete date, time, attendance and meeting content.
    2. Provide the required advance notice for all meetings.
    3. Maintain correspondence for the organization, directing items that need attention to the appropriate officer or committee for follow up.
  5. The Treasurer shall:
    1. Maintain all monies and securities of the organization in a secure manner.
    2. Be responsible for deposit of any monies into the organization’s bank accounts.
    3. Be responsible for the timely disbursement of funds under the direction of the board.
    4. Shall accept, deposit and track all membership dues
      1. Shall provide a report at every regularly scheduled meeting of expenses, assets, and current membership roster of Direct Provider, Allied and Individual members. 
    5. Shall provide financial reports at special meetings as directed by the President of the organization. 
    6. Shall provide an annual review/reconciliation of AHCHA finances at the annual Board of Director meeting or when requested by two (2) or more voting members. 

Article VII
Elections

Section 1. Nominations and Elections:

  1. Nominations
    1. The nomination process shall be determined by the Board of Directors and approved by the general membership.
      1. If a nominating committee is instituted, any member in good standing may serve on the committee.
      2. Nominations will be actively solicited from the association members.
      3. The Board of Directors or nominating committee may solicit and accept feedback related to candidates for each office from the association members before any election.
    2. All nominees will be reviewed to ensure that they meet the criteria for office and that they have indicated a commitment to serve in the position for the time designated in the bylaws for that office.
  2. Elections
    1. Elections will be by written, electronic, or verbal ballot
    2. There must be sufficient time for membership to receive information about the candidates before the election; time frame to be designated by a general vote of the membership.
    3. A system must be established so that only ballots received from voting members in good standing are counted.
    4. A candidate for any position may not participate in counting or tabulating election results.
    5. Disputed election results will be investigated and addressed by the Board of Directors and any remedy proposed by the board must be approved by the general voting membership before being implemented.

Article VIII
Amendments to the Bylaws

Section 1. Bylaws Amendments:

  1. These Bylaws may be amended following a vote of the membership.
    1. All members must be made aware of proposed bylaw changes in writing no later than seven (7) days before the planned vote for any bylaw changes.
    2. There must be a quorum of the general voting membership at any meeting where bylaw changes are to be voted upon.
    3. Bylaw changes must win a two-thirds majority of the membership voting at the meeting to be adopted. 
    4. A copy of the updated bylaws will be sent to the general membership no later than two weeks after this vote.